The Office of the University Registrar
The title Registrar dates back to England in 1506 when Robert Hobbs was appointed as the Registrar of Cambridge University by then King Henry VII. In the United States, when college enrolment was still very small, the College President acted as the Registrar apart from his/her administrative work. He/she interviews, advises, and evaluates the credentials submitted by prospective students. He/she is also responsible in the safekeeping of students' records. In the past, the Registrar was regarded as a mere “specialized clerk” whose duty was to “simply record”. As such, the qualification of a Registrar was also simple. Today, the functions, duties and responsibilities of a Registrar involves administrative and academic. Public relations, statistics, research and studies are also stressed as part of his/her job. The Office of the University Registrar (OUR) was formerly called Student Admission and Registration Services (SARS). The change of name happened during the incumbency of Dr. Fedeserio C. Camarao, the 4th President of Technological University of the Philippines. He appointed Dr. Milagros I. Cachola as its head. Before earning its name as OUR, the office was assigned to different names headed by different officials, to wit;
|Year||Name of Office||Head|
|1980-1989||Office of the University Registrar||Mrs. Basilisa O. Palmiano|
|1990-1993||Office of the Registrar||Mrs. Felisa B. Rombawa|
|1994-1999||Student Admission & Registration Services Office||Prof. Eliza L. Granada|
|1995-2004||Student Admission & Registration Services Office||Prof. Milagros I. Cachola|
|2004-2016||Office of the University Registrar||Prof. Aida V. Huang|
|2016-Date||Office of the University Registrar||Prof. Marilyn M. Ignacio|
In its relentless quest to provide quality service to its clientele, the TUP administration has embarked the project on the full automation of the services and streamlining the physical set-up of the OUR two (2) years ago. Needed facilities, equipment, and personnel were put in place and computerization in the office is now operational.
The Office of the University Registrar shall be an exemplary model among higher educational institutions by providing the highest quality services using innovative procedures and advanced technology in the country.
As a central administrative office of the University, the Office of the University Registrar shall ensure efficient and effective delivery of its services in support to the mission of the University.
The Office of the University Registrar has the following goals:
- To promptly deliver up-to-date and accurate records of the academic progress and accomplishments of the students, faculty, and alumni with utmost secrecy and security.
- To assist the administration in providing accurate reports, correct data analyses, and sound recommendations needed in policy formulation and problem solving.
- To assist the academic sector in ensuring compliance to the University policies and regulations of academic concern in a manner that is compassionate and sensitive to the needs of those the University seeks to serve.
- Effectively communicate and inform students of their rights, responsibilities and procedures to facilitate and coordinate activities of students and faculty pertaining to administrative matters.
- Use the best management techniques, staying on the cutting edge of technology to ensure efficient / effective and prompt service.
- To demonstrate a positive attitude while rendering prompt, attentive service, treating clientele with courtesy, respect and dignity.
- To ensure the integrity of academic records by recording accurate information regarding students' academic progress and maintaining a systematic and safe storage and retrieval of data.
- To maintain and monitor policies and procedures in the office in accordance with existing rules and regulations of the University.
- To establish a cooperative network with other Higher Education Institutions HEI and colleges, other offices and campuses of TUP to disseminate information, resolve problem and recommend changes if necessary.
- To allocate funds to acquire state-of-the art facilities for better service.
- To maintain a staff development program to upgrade the capabilities of the staff.
- To request the hiring of additional personnel to improve the services in the office.
- To provide incentives to competent and qualified personnel through promotion in rank or status of employment.